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New This Year! |
Exhibit Hall Information |
Schedule |
Sponsorship Opportunities |
Advertising Opportunities
Additional Information | Application for Exhibit Space 
30th Annual HPS Conference and Trade Show
Wed., Nov. 10, 2010 | Lansing Center | Lansing, Mich. We invite you to join us in Lansing, Mich., Nov. 10, 2010, for the 30th Annual HPS Conference and Trade Show! This one-of-a-kind event brings together HPS members and business partners from around the country to exchange ideas and debut new products and services. HPS proudly services almost 3,000 organizations throughout the Great Lakes region, central, and southern states. As an approved HPS vendor, you are invited to lend members your expertise and show them how they can save money, time, and resources. The HPS event is one of the largest group purchasing shows in the Midwest that caters to health care, educational, and governmental organizations. The show is certain to attract a captive audience with decision-making authority generating qualified leads and sales for your company. Click on the options below for more information. If you have questions, contact Kelly McLaren at the HPS office, (800) 632-4572, or e-mail kmclaren@hpsnet.com. First Time Exhibitor Orientation Welcome to our neighborhood! If this is your first time passing by, drop in on our exhibitor orientation. Here you will become acquainted with show logistics, get answers to any questions you may have regarding the show, and maybe gain a little insight from veteran exhibitors. The date and time are TBD, so check back often for updates. Certificate of Liability This year the HPS conference and trade show will require a liability insurance certificate with HPS named as "additionally insured" from each exhibitor attending. Please fax your certificate to Kendra Tossava, (269) 795-9788, or mail it to her attention: 3275 N. M-37 Highway, Middleville, MI 49333. If you have any questions, please contact Kelly McLaren at the HPS office, (800) 632-4572, or e-mail kmclaren@hpsnet.com.
Exhibit Hall Layout This year, instead of rows, booths will be placed in pods with an inner and outer circle to promote a smoother flow of traffic. Click here for a copy of the exhibit hall layout (.pdf). Enhanced Exhibitor Schedule No seminars will be held during exhibit hours. This gives exhibitors every opportunity to meet face-to-face with attendees during the show. In addition to Tues., Nov. 9, 2010, exhibitor move-in will take place Wed., Nov. 10, 2010, from 7:30 - 10:30 a.m. All setup MUST be complete by 10:30 a.m. Traffic Building Activities
Rental fee
Click here for a copy of the exhibit hall layout (.pdf).
Services included in booth rental: 10’ x 10’ draped exhibit booth with 8’ high backs and 3’ high sides; one 2’ x 6’ covered and skirted display table; two chairs; one waste basket; one 7” x 44” one-line booth identification sign; fully carpeted exhibit hall; an opportunity to attend the keynote session at no charge; listing in the 2010 conference brochure and program booklet; listing in pre-conference material mailed to HPS members; an updated copy of the HPS membership directory; mailing labels of all HPS attendees, if requested; and two complimentary lunch tickets for exhibit staff. How can I win a FREE booth for 2011? Team up to feed the hungry! For the eleventh consecutive year, HPS is partnering with the Michigan Harvest Gathering to help the Food Bank Council of Michigan and its member food banks feed the hungry in Michigan’s communities. Last year, the HPS staff, members and vendors contributed over 800 pounds of food to the cause. Bring any nonperishable food item to the HPS conference and trade show, and your donation will help feed the hungry this fall and holiday season. For each item that you bring, your name will be entered into a drawing for a free booth in 2011! You will also receive one ticket for every $1 you donate. Exhibit Services Provider Information pertaining to shipping displays and requesting additional tables, decorations and other related services will be handled by Art Craft Display, (800) 878-0710. The necessary order forms will be provided to you in your exhibitor kit. You will be notified by mail when the kit is available online through www.artcraftdisplay.com. Electricity will be handled by the Lansing Center, and the appropriate forms will be included in your Art Craft Display exhibitor kit. Check back often. All times are subject to change. Tues., Nov. 9, 2010
1-6 p.m.Exhibitor set up
Wed., Nov. 10, 2010
7:30-9 a.m.Attendee registration/welcome breakfast reception
7:30-10 a.m.Exhibitor setup
8-8:30 a.m.First-time attendee orientation
8:30-9:30 a.m.Morning keynote speaker
9:45-11 a.m.Breakout sessions
11 a.m.-2 p.m.Exclusive exhibit time
12-1 p.m.Lunch in exhibit hall
1:15 p.m.Ice cream social
1:45 p.m.Keynote presentation in banquet rooms
3 p.m.Wrap-up/official show closing
Support the HPS objective of providing value to our membership by becoming a show sponsor. By taking advantage of one of the following sponsorship opportunities, we are confident that HPS can help you increase attendee’s awareness of your company while adding exceptional value to your booth investment. Please complete the sponsorship agreement portion of the online Bronze Level Bronze level sponsors will receive corporate name recognition on all appropriate printed material associated with the event, including newsletter features; professional signage placed throughout all areas occupied by attendees; recognition of your organization during opening and closing remarks; recognition noting your company’s sponsorship on all company representatives’ name badges; a commemorative award given to your company at the event; signage in your company’s booth noting level of sponsorship; mailing labels of all conference attendees and a copy of the HPS membership directory, upon request. Refreshment Stations in Educational Sessions ($250, 8 available): Your company’s logo on the refreshment stations in seminar rooms plus a black and white, business card-sized ad in the conference registration booklet, mailed to attendees prior to the show. Silver Level Silver Level sponsors receive all Bronze Level benefits and a link to your company’s website from www.hpsnet.com. Conference Tote Bags ($2,500): Your company’s logo imprinted on the official conference tote bag. Morning Continental Breakfast ($2,500): Professional signage at all morning breakfast break locations. Conference Notebook Portfolios ($2,500): Your company’s logo printed or embossed on the official conference portfolio. Conference Registration Booklet ($2,500): Your company’s 8.5" x 11" ad printed on the inside back cover of the book. Lanyards ($2,000): Your company’s name and/or logo printed on the lanyard. Conference Agenda ($1,500): Your company’s logo printed on the inside front and back covers of the book. Internet Cafes ($1,500, 4 available): Professional signage at all internet cafe locations with your home page displayed on each laptop screen within your designated area. You may place banners, literature, etc. on tabletops or within your space. Ice Cream Social ($1,000): Professional signage at ice cream social.
Gold Level Gold Level sponsors receive all Bronze Level benefits, plus the following: Table top signage at all tables in the lunch area; one free 10’ x 10’ exhibit space; your company’s logo projected on screen during lunch; professional signage recognizing your company’s sponsorship at the entrance to the lunch area; and a link to your company’s website from www.hpsnet.com. Lunch (Two available at $6,000 each): An opportunity for exhibitors to network with attendees during exclusive exhibit time and a themed lunch. Complete Sponsorship of the Audio/Visual Equipment for the Show ($6,000, SOLD!): Proper audio/visual equipment is important to the success of any show. Showcase your work to hundreds of potential clients! Platinum Level Platinum Level sponsors receive all Bronze Level benefits, plus the following: Tabletop signage at all tables in the lunch area; two free 10’ x 10’ exhibit spaces; your company’s logo projected on screen during lunch; professional signage recognizing your company’s sponsorship at the entrance to the lunch area; a full-page ad in the conference registration booklet, a link to your company’s website from www.hpsnet.com, plus an 8.5” x 11” insert recognizing your company’s sponsorship in each attendee’s conference tote; nine total meal tickets for company representatives; and three reserved tables in the lunch area for your representatives to network with key decision makers in HPS member facilities. Full sponsorship of Keynote Speaker, Erik Wahl ($20,000, SOLD!): An opportunity to be recognized for sponsoring a valuable educational experience that attendees will remember for years to come. These advertising opportunities are open to HPS vendors who are registered to exhibit at the HPS show. Please reserve your space by completing the appropriate line in section six of the Application for Exhibit Space. 1/4 Page Ad in the Conference Agenda $100 per ad space The conference agenda is a complete guide to the 30th annual HPS conference and trade show. It contains a schedule of the day’s events, maps of the exhibit halls and Lansing Center, information about continuing education units, listings of both exhibitors and attendees, keynote speaker bios, and summaries of all educational seminars and locations. Received by each attendee in their conference tote, it is an invaluable source that is referred to throughout the day. Reserve your ad space now and capture the attention of hundreds of potential and current customers! Ad Specifications: Black and White | Ad Size: 3.75” x 4.75” Reservation Deadline: Oct. 12, 2010 Artwork Deadline: Oct. 26, 2010 Submission Guidelines: Electronic submissions are preferred (TIFF, JPG, PDF or EPS files), but clean, camera-ready art is also acceptable. Ads may contain full bleeds not to exceeed 1/8” overhang on any side. Mail: 3275 N. M-37 Highway, Middleville, MI 49333 Fax: (269) 795-9788 E-mail: kmclaren@hpsnet.com Tote Bag Inserts $50 per submission Include your company’s flier in the official conference tote bags, distributed to each attendee upon registration. Whether you want to announce a new product or promote a best-seller, fliers are an inexpensive way to create awareness about your company. This is a great way to drive attendees to seek out your booth! Submission Guidelines: Each company is responsible for submitting 600 copies of their promotional flier. The fliers should be one page only and be no larger than 8.5” x 11” in size (bi-fold or tri-fold brochures will be accepted). All featured products or services must be available to the HPS membership in a manner that does not conflict in any way with the HPS program. Any fliers not inserted into tote bags will be returned to the exhibitor at the show. For approval, please submit one flier via mail, fax or e-mail prior to sending the total number of copies. Mail: 3275 N. M-37 Highway, Middleville, MI 49333 Fax: (269) 795-9788 E-mail: kmclaren@hpsnet.com Accommodations Radisson Hotel Lansing A block of rooms has been reserved at the Radisson Hotel Lansing at a nightly rate of $129. The Radisson is attached via walkway to the Lansing Center, so space is limited. To make a reservation, please call the hotel directly, (517) 482-0188, and mention the HPS block of rooms. Prices do not include applicable state and local taxes. Click here for more information about Radisson Hotel Lansing. Parking Downtown Lansing offers affordable, convenient and flexible parking locations. Click here to view downtown Lansing's parking structres, lots, and ramps, complete with up-to-date construction information. Directions Click here for directions to the Lansing Center and Radisson Hotel Lansing, Lansing, Mich. Certificate of Liability This year the HPS conference and trade show will require a liability insurance certificate with HPS named as "additionally insured" from each exhibitor attending. Please fax your certificate to Kendra Tossava, (269) 795-9788, or mail it to her attention: 3275 N. M-37 Highway, Middleville, MI 49333. If you have any questions, please contact Kelly McLaren at the HPS office, (800) 632-4572, or e-mail kmclaren@hpsnet.com. Rules and Regualtions The fine print! Conformance with these regulations is understood to be part of the contract/application for exhibit space. Click here for the 2010 Exhibitor Rules and Information (.pdf).
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